onCourse

onCourse allows you to track your students, courses, and enrollments comprehensively. With minimal training, your staff will be able to easily manage the most important information from across your organisation: Web site pages, students, enrollments, invoices, tutors, and much more.

Everything you need is there: a full general ledger system, right through to systems to make it easy to market your courses on the web, by email, SMS, or however. Because onCourse automatically updates your Web site as you make changes to course information, or fill places in your courses, your Web site is always accurate and up to date.

With Australian AVETMISS functionality built-in, onCourse makes it a breeze to export correct data every time.

You must install both the server and the client in order to use onCourse. The 'Download' link yields the client application. A download link for the server software can be found in Related Links below.

Major Features

• USI validation improvements
• Two factor authentication
• Notes field layout
• Enrollment tab redesign
• AVETMISS exports update for NSW Smart & Skilled, NSW OLiV, VIC, and SA

Minor Features

• Addition of the voucher redemption value in Quick Enrol voucher sales process to make it clear of the difference between the voucher sale cost and voucher redemption value
• Remember the last used location for attaching files, to avoid having to repetitively navigate through folder structures
• Added per unit wage type to tutor role preferences
• Removed unnecessary UI validation requiring the onCourse user to set RPL outcomes to delivery type 'not set'. The AVETMISS export process sets this value as standard whenever an RPL outcome is encountered during export
• Add additional access control options for products, contact relation types, scripts and templates
• Add selection of background template option to the Banking Report print process
• Add new feature for scripts to include 'tagged with' options
• Added new fields in the VET tab of a student record called "Client Industry of Employment (VIC)" and "Client Occupation Identifier (VIC)"
• Add find related enrollments to the discount cogwheel option, to locate all enrollments that used a discount
• Printing of all class rolls now includes electronically completed marking results -- Y for Yes -- attended, N for No -- absent/not attended. Sessions with no electronic mark continue to print as a blank space so they can be completed by hand
• Addition of two fields to the preferences window next to the mail server to configure an outbound mail server in order for email from onCourse to be delivered:
  • SMTP username (optional)
  • SMTP password (optional)
• You can now send templates from the following list views:
  • waiting list
  • invoice
  • application
  • payment in
  • payment out
• Addition of new report in the class list "enrollment summary by state". This shows the detail of each state's running and cancelled classes, and enrollment numbers by gender in each class
• Addition of a new class roll "Class roll -- Age". This shows the students age in years next to their mobile phone number.
• Addition of a new class roll "Class roll -- USI". This shows the units of competency covered in the class and the student's USI status -- not supplied, verified or not verified
• Update to the enrollment fee sheet in the class budget tab, in preparation for the upcoming payment plan feature
• Update to the invoice edit view layout, in preparation for the upcoming payment plan feature. Manual payment schedules can be created for an existing invoice in this release, but they will not be visible to your customers until the completed feature set is rolled out.
• With the addition of manual invoices that can be linked to a class budget in 7.0, a number of budget reports required updates to include this new type of income. Updates have been made to Budget Details by Class, Budget Summary by Class and the Pre-Paid Fee Liability report (now only available in class list, no longer in the enrollment list)

Fixes

• Improved speed of drop down panels which were drawing in slow motion. This was particularly noticeable for Windows users.
• New validation message requires new record to be saved before attempting to attach documents
• Ensure selection of a top level tag also selects all records tagged with any of its child tags
• Country of Residency value was not saving when updated in the contact record
• Ensure contact merge retains saved values of AVETMISS enrollment question responses
• Quick search option in the applications window now searches by Student Name and Course Name
• Contact merge window has been resized so it won't be truncated on lower resolution displays
• Improved speed of opening the cogwheel list when a large number of records have been selected
• Fix to application status to ensure it is correctly marked as 'accepted' when a student enrollment is processed via Quick Enrol from an 'offered' application
• Fix to payrate override function when two valid pay rates already exisit for the tutor role
• Prevent application selection from disabled courses
• Allow payroll and payslips to contain $0.00 lines as valid values
• Export OSPC for overseas delivery sites and student addresses in the AVETMISS NAT00020, NAT00080 and NAT00085 files
• Fix to the CSV Class Export file alignment when the class is not assigned to a site and room
• Fix to the VET FEE HELP export files where the class census date was incorrectly formatted
• Remove any information about GST (inc or ex) in relation to voucher products on the web as they are non-taxable supply
• Ensure invoices manually joined to a class are included in the income totals in the class budget
• Fix display of voucher 'value available' in Quick Enrol to only show the unused portions, excluding any amount applied to the current enrollment
• Customer reference field on printed invoice widened to allow for 24 characters
• Improved credit card payment failure handling to reduce the occurrence of enrollment stuck 'in transaction'
• Add Quick search option to voucher window. Quick search operates on the 'Invoice to' contact value
• Ensure 'this record has been changed' message does not appear when cancel is selected and no change has been made
• Fix the AVETMISS export dialogue so it says the 'The AVETMISS files were created in…' instead of 'The null files were created in…'
• Allow attachments uploaded in error to be deleted before saving and closing the record
• Enable voucher product URLs that have not been enabled for online sale to be accessible via direct URL for customers who have purchased them through the office
• Ensure email 'undeliverable' setting is only set automatically after 6 emails have attempted and failed to be delivered
• Improve the class to room join where the rooms have all been changed at the session level
• Allow shared saved searches to be deleted by any onCourse user
• Improvement to the user interface for opening documents from within records
• Ensure email receipt is not sent when the checkbox is unticked
• Include details of all invoices payment has been applied to on emailed payment receipt
• Fix to enrollment cancellation process that was preventing $0 enrollments from being cancelled